AGM 20120329

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Contents

Annual General Meeting - Thursday 29th March, 2012

Video of the meeting (HIGH DEFINITION!!! 1080p by CK)

Meeting commenced at 18:43 in FEIT Board Room (CB10.3.290)

Attendance (21 - quorum met)

Jenny Nguyen Chris Deigan Livia Lam Thomas Given-Wilson
Rob Howard Roland Turner Sean Williams Jose Vergara
Leefe Hicks Justin Steward Priscilla Yuen Tina Ng
Tom Bozic Christian Kent Daniel Comarmond Kristina Coffey
Kerry-Ann Chapman Rhys Christian Peter Revelant Leonid Soukhankine Chris Laughton

Apologies and proxy nominations

Andrew Halliday - proxy Christian Kent

Margaret Colville - proxy Thomas Given-Wilson

Noah O'Donoghue - proxy Thomas Given-Wilson

Anand Kumria - designated the oldest continuous member as proxy ... 1hr after the AGM concluded.

Minutes of AGM 2011 accepted as true account of AGM.

Executive Reports

President

  • Platinum year delivered by the president and exec
  • Talk for first years - comment from CK that it needs improvement (include tips for students) if it is to be a regular event
  • IPv6 talk successful, ~30 people, full room
  • Lasertag at M9, Darling Harbour
  • ThoughtWorks Agile programming activity
  • 22.222 anniversary at Cockatoo Island
  • Security talk by DCom (video)
  • Christmas party at The Star and Lasertag
  • Account locking policy enforced, prompting more member renewals. This year, they will be locked 2 April 2012.
  • O'Day resulted in ~30 members joining/renewing.
  • Ideas from last year were partially implemented.

Treasurer

  • Very successful year. Treasury is healthy.
  • Main incomes: $2000 from winning 2011 clubs trivia .. twice, followed by membership fees
  • Main expenses: laser tag and soft drinks
  • Club has >110 members
  • No money spent on hardware
  • ~$3310 in the account, a nice nest egg in preparation for 2014 (see General business)
  • Urn hire at talks to be reviewed, as no one was observed to actually use it

CSO

  • Account lockings enforced
  • Double window glazing due to construction means the room is warmer, has bad ventilation. New fan acquired.
  • Computers remain operational
  • Cisco equipment has returned, has been labelled and inventoried.
  • SSL login implemented for wiki
  • 2 occasions of downtime right before O'Day, both due to a failed switch at ITD. Fixed within hours of incident being reported.
  • 2 computers donated by John Elliott and Thomas Given-Wilson + Chris Laughton
  • Current inventory considered sufficient
  • 2nd user machine on warm standby does not currently exist; analysis of use indicates it is not required. This matter to be reviewed by incoming CSO.

Meeting temporarily adjourned for pizza, resuming at 19:45

Executive Candidate Nominations and Elections

President:

Tom Bozic (nominated by Peter Revelant, seconded by Tina Ng, accepted, elected unopposed)
Tina Ng (nominated by Margaret Colville, n.a., declined)
Livia Lam (nominated by Margaret Colville, seconded by Tina Ng, declined)
James Ducker (nominated by Thomas Given-Wilson, seconded by Tina Ng, accepted, declined)


Vice President:

Kristina Coffey (nominated by Tom Bozic, seconded by Pat Morgan, accepted, elected unopposed)
James Ducker (nominated by Thomas Given-Wilson, seconded by Tina Ng, accepted, declined)


Secretary:

Kerry-Ann Chapman (nominated by Tom Bozic, seconded by Tina Ng, accepted, elected unopposed)
James Ducker (nominated by Thomas Given-Wilson, seconded by Tina Ng, accepted, declined)

Treasurer:

Livia Lam (nominated by Tom Bozic, seconded by Pat Morgan, accepted, elected unopposed)
James Ducker (nominated by Thomas Given-Wilson, seconded by Tina Ng, accepted, declined)


CSO:

Peter Revelant (nominated by Tom Bozic, seconded by Pat Morgan, accepted, elected unopposed)
James Ducker (nominated by Thomas Given-Wilson, seconded by Tina Ng, accepted, declined)


First Year Rep:

Rhys Christian (nominated by Kristina Coffey, seconded by Tom Bozic, accepted, elected unopposed)
James Ducker (nominated by Thomas Given-Wilson, seconded by Tina Ng, declined)
Christian Kent (nominated by Rob Howard at AGM, declined)

Alumni Rep:

Daniel Comarmond (nominated by Peter Revelant, seconded by Tom Bozic, accepted, elected unopposed)
James Ducker (nominated by Thomas Given-Wilson, seconded by Tina Ng, declined)
Roland Turner (nominated by Christian Kent at AGM, declined)

Other keyholders

There were no objections from those present against the following persons holding keys:

Jenny Nguyen (nominated by Kerry-Ann Chapman, seconded by Kristina Coffey)
Chris Deigan (nominated by Livia, seconded by Tina)
Sean Williams (nominated by Peter Revelant)
Thomas Given-Wilson (Shadow Dictator and Octopus)

Signatories

To be added

The following new members of the Executive need to be added as signatories to the ProgSoc bank account:

  • Kerry-Ann Chapman (2012 Secretary)
  • Livia Lam (2012 Treasurer)

To be removed

The following persons are no longer members of the Executive, and must therefore be removed as signatories to the ProgSoc bank account:

  • Tina Ng (2011 Vice President)
  • Priscilla Yuen (2011 Secretary)

To remain

The following members of the Executive are to remain as signatories to the ProgSoc bank account:

  • Tom Bozic (2012 President)
  • Kristina Coffey (2012 Vice President)

General business

Voting procedure for future AGMs

Originally raised by Andrew Halliday

  • Motion from Roland Turner: To allow absentee votes.

For: 16. Against: 0. Abstaining: 4

TFM Report

Still waiting on James Ducker to finish his chapter on HTML and Web development. Also waiting on Thomas to finish his chapter on Computer Science.

As a personal project, Christian Kent will be attempting to turn TFM into an eBook for sale to the public.

Quote from printing services: 220 pages is $8.65 per copy, 3 day turnaround.

  • Motion from Rob Howard: To make TFM available online in a format to be determined by the executive committee, freely available to the public, editable by members, to be monitored by the executive committee.

For: Unanimous.

  • Motion from Christian Kent: to have something published in print form by this semester/July 1 2012. Seconded by Roland Turner.

For: 19. Against: 1. Abstaining: 0.

New ProgSoc mug

There are only 2 left.

Suggestion made for a competition amongst ProgSoc members for a new design. Closing date and details to be decided by the exec.

ProgSoc room in the new Broadway building 2014

Current status: members of the 2011 exec spoke to the Dean's unit regarding a club's room. They were referred to and met with Lothar Weber. A server room in the basement has been offered, and a room for club activities on level 7 in the School of Software. (Not on level 5, where the social clubs are located.)

The following questions were raised:

  • What is foot traffic around that area like?
  • Is there a deadline for when the submission needs to be approved?
  • Does the exec understand the decision making process?

Livia has volunteered to investigate this and document her progress.

Review of ProgSoc objects

Daniel Comarmond raised the following: ProgSoc's expertise now no longer lies solely in computer programming. The club needs to consider how it can be useful to people from areas outside of the traditional areas of Engineering and IT, eg. communication and journalism students.

The executive committee are to call an SGM to change the constitution regarding this matter. The SGM shall be held in the 2nd week of the 2nd semester, after some discussion has occurred on the mailing list.

Programming competitions

ProgSoc-run competition Peter Revelant would like help running a contest at UTS, similar in structure to the ACM International collegiate programming contest.

There was enough interest from those present to run this.

Further discussion and final dates to be made available on the mailing list.

Talks and seminars

First year ProgFun/OOP, run by ProgSoc

  • Needs more preparation if this is to be a regular thing.

Startups and funding, Curicon have offered to run this

  • A talk before 11 June. Mid-May proposed.

There was also interest for the following:

  • Energy use and IT, potentially by APC
  • Virtualisation, potentially by VMWare representative
  • How to prepare CVs and interview for a technical position, by HR team from Telstra/Cisco/IBM

Daniel Comarmond to organise.

Meeting concluded at 21:31

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